Privacy Policy – Anticus

1. Introduction & Controller Identity

This Privacy Policy explains how Anticus Technologies Ltd ("Provider", "we", "us", or "our") collects, uses, and protects personal data in connection with the Anticus SaaS platform.

Anticus Technologies Ltd is a company registered in England & Wales (company number 16335614), with its registered office at 40 Walnut Way, Ruislip, Greater London, HA4 6TD.

We are committed to protecting the privacy and rights of all subscribers and users of Anticus.

2. What Data We Collect

We may collect the following categories of personal data:

• Account Data: name, company, role, email address, phone number, login credentials.
• Operational Data: information entered into Anticus relating to moves, coordination, partners, or other business processes.
• Payment Data: billing details, invoicing records, payment confirmations.
• Analytics Data: usage statistics, log files, device/browser type, IP address, and interactions with Anticus.
• Support Data: communications with us, including emails, support requests, and issue logs.

3. How Data Is Used

Personal data is used strictly for the following purposes:

• To provide and maintain Anticus services.
• To manage subscriptions, billing, and payment.
• To improve, test, and secure Anticus functionality.
• To provide technical support and respond to enquiries.
• To comply with legal and regulatory obligations.
• To generate aggregated, anonymised insights that improve forecasting and coordination across the platform.

4. Lawful Bases for Processing

We process personal data under the following lawful bases:

• Performance of Contract: to provide Anticus under the SaaS Subscription Agreement.
• Legitimate Interests: to improve, secure, and grow the platform, balanced against user rights.
• Consent: where required for optional cookies, communications, or marketing.
• Legal Obligation: to comply with applicable laws and regulations.

5. Sharing & Sub-Processors

We may engage carefully selected third parties ("sub-processors") to support the provision of Anticus.

These providers are bound by written agreements imposing data protection obligations equivalent to this Privacy Policy and applicable law.

We do not sell, rent, or trade personal data.

Sharing is strictly limited to delivering services, fulfilling legal obligations, or protecting the rights of Anticus Technologies Ltd and its customers.

6. International Transfers

Where personal data is transferred outside the UK or EEA, we implement recognised safeguards such as:

• Standard Contractual Clauses (SCCs), and/or
• UK International Data Transfer Addenda (IDTA).

These ensure that personal data remains protected to a standard equivalent to UK/EU law.

7. Data Retention

We retain personal data only as long as necessary to fulfil the purposes set out in this Privacy Policy, or as required by law.

• Account data is retained while the subscription remains active.
• Operational data is retained for 30 days after termination, after which it is securely deleted unless legal obligations require otherwise.
• Billing and payment records are retained for up to 7 years to meet tax and accounting requirements.

8. Security Measures

We apply appropriate technical and organisational measures to safeguard personal data, including:

• Encryption of data in transit and at rest.
• Access controls and authentication policies.
• Regular monitoring, logging, and audits.
• Incident response processes.

9. User Rights

Under UK GDPR and EU GDPR, users have the right to:

• Access their personal data.
• Request correction of inaccurate data.
• Request deletion of personal data (subject to legal obligations).
• Restrict or object to processing in certain circumstances.
• Request data portability.
• Lodge a complaint with the UK Information Commissioner's Office (ICO).

Requests can be made by contacting us directly (see below).

10. Contact Details

For any questions or requests relating to this Privacy Policy or your data rights, please contact: